You get all five components of a strong Process Culture—the complete system working together:

1. Processes & Knowledge:
Visual process maps and step-by-step SOPs for 10-12 of your core processes, created through live working sessions with your team. Everyone finally agrees on how work gets done.

2. Training:
Ready-to-use templates for 7-day schedules, 30/60/90 development plans, onboarding checklists, and training modules that make new hire ramps faster and more consistent.

3. Access:
Your processes and company knowledge organized in Microsoft SharePoint—searchable, accessible to your entire team, so people can find answers instantly instead of asking around.

4. Accountability:
Frameworks and coaching materials that teach your managers how to hold teams to standards without micromanaging—so your processes actually get followed daily.

5. Systems:
Key task sheets and daily structures built into your operations, creating rhythm and accountability that keeps work moving forward automatically.

Plus, you get our team managing the entire 90-day project—scheduling, facilitation, and follow-through—so you're not adding another massive initiative to your already full plate.

This works best for companies with 50+ employees, and yes—no matter your industry.

Process problems aren't industry-specific—they're culture problems.

The core issues are the same across the board:

• Processes living in people's heads instead of documented

• New hires taking forever to ramp up because training is inconsistent

• Teams ignoring documented procedures because there's no accountability

• Knowledge walking out the door when key people leave

• Work falling through the cracks because there's no system to track it

We've worked with companies across dozens of industries, and the pattern is identical. The content of your processes is unique to your business, but the structure for documenting, training, accessing, and reinforcing those processes is universal.

Our Visual 20/80 Format and Process Culture Flywheel adapt to any business because they're built on how humans actually learn, retain, and follow processes—not on industry-specific jargon or software.

If your business has repeatable work that multiple people need to execute consistently, this works for you.

Less than you'd think—we handle the heavy lifting.

Here's what your team commits:

Process Owners (Subject Matter Experts):
2 working sessions per week (60-90 minutes each) where we extract their knowledge and map the process together. Between sessions, they complete process improvements—things like recording quick Loom videos, creating templates, or refining checklists. This typically takes 2-4 hours per week.

Process Champion (Our Main Point of Contact):
About 1-2 hours per week managing internal coordination—tracking process improvement completion, facilitating team approvals, and keeping the project moving with your managers.

Leadership/Team Approvals:
One 30 minute meeting per completed process to review and sign off as a team.

That's it.

We schedule everything, run the sessions, document the processes, build out your playbook, and keep the project on track. Your team shows up, shares their expertise, and handles the internal follow-through.

Most companies find this fits easily into their weekly rhythm—especially compared to the alternative of trying to tackle process documentation on their own while running the business.

We hear this constantly. Here's why most process initiatives fail—and what we do differently:

Why Past Attempts Failed:
You documented processes (probably in Word docs or a Google Drive), then... nothing. The documents sat unused. Teams didn't follow them. Managers didn't enforce them. New hires never saw them. Within months, everyone reverted to doing things their own way.

That's not a documentation problem—it's a culture problem.

What Makes Us Different:

1. We Don't Stop at Documentation
We build all five components of the Process Culture Flywheel—not just the processes themselves, but the training infrastructure, centralized access, accountability frameworks, and systems that make processes stick.

2. We Have a Proven Format
Our Visual 20/80 Format creates process maps that are actually usable—simple enough for new hires to understand, detailed enough to be actionable. No 50-page SOPs that nobody reads.

3. We Manage the Entire Project
You're not doing this alone. We schedule, facilitate, document, follow up, and push the project forward. Most companies fail because they underestimate how much work this is while also running the business.

4. It's Time-Bound
90 days. Done. No dragging initiative that loses momentum after six months. We move fast, stay focused, and deliver.

5. We Focus on Adoption
Documentation is just the starting point. We ensure your team actually uses what we create by addressing training, access, and accountability—the pieces most companies ignore.

You've tried the DIY approach. This time, bring in experts who've done this hundreds of times and know exactly how to get it done right.

That's completely normal.

Most clients come to us because their documentation is either non-existent or scattered at best.

If you have nothing documented, we provide a simple process preparation worksheet that takes about 15 minutes to complete. This gives us a solid running start heading into our live sessions—but it's not meant to be perfect or comprehensive. Just a rough brain dump of the steps.

Here's How It Works:

We extract your processes directly from the heads of your subject matter experts through live working sessions. Your team shows up and walks us through how they do the work. We ask the right questions, map it visually in real-time, and get everyone aligned on the standard way.

We handle the heavy lifting—the documentation, the formatting, and making sure everything is clear and followable. You just bring the knowledge.

No stress. No massive prep work. That's what you're hiring us for.

Software platforms like Trainual are great tools—but they only solve part of the problem…

And not to mention add ANOTHER tool to your software stack.

Trainual, Notion, Confluence, and similar platforms give you a place to store your processes. What they don't give you is the expertise, methodology, or bandwidth to actually get your processes documented, structured properly, and adopted by your team.

Here's What Happens With Software Alone:

You purchase the platform. Everyone gets excited. Then someone on your team (probably you or an already-overworked operations person) is tasked with filling it. They immediately hit the same walls:

• Which processes to document first

• How much detail to include

• How to extract knowledge from your subject matter experts' heads

• How to format it so people will actually use it

• How to get your team to follow it once it's written

Six months later, you've got a half-finished platform with scattered documentation that nobody uses.

What We Deliver:

We don't sell you a tool and wish you luck. We do the work for you.

• We facilitate live sessions with your team to extract and document processes

• We use a proven format (Visual 20/80) that's simple, visual, and actually gets followed

• We build the full Process Culture Flywheel—not just documentation, but training infrastructure, centralized access, accountability frameworks, and systems

• We manage the entire project so it actually gets done in 90 days instead of dragging on forever

Think of it this way: Trainual is a gym membership. We're a personal trainer who shows up, runs the workout, and makes sure you actually see results.

You can have the best software in the world, but if your processes aren't documented and your team isn't following them, the tool is worthless. We make sure both happen.